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Govt. of India Approved | Lic: B-3252/DEL/PER/1000+/5/11251/2025
PROPRIETARY FRAMEWORKv2.0

Mahad Deployment Readiness Assessment

Proprietary framework for assessing employer readiness to receive overseas manpower.

Framework Overview

Total Score
100 points
Categories
5
Total Criteria
15
Recommended Minimum
75 points

Category Weights

Legal & Compliance25%
Documentation Readiness20%
Financial Readiness20%
Operational Readiness20%
Timeline Alignment15%

Scoring Guide

90-100
Fully Ready

Proceed with recruitment immediately. All prerequisites met.

75-89
Mostly Ready

Minor items to address. Can proceed with recruitment while resolving.

60-74
Partially Ready

Key items missing. Complete prerequisites before initiating recruitment.

40-59
Not Ready

Significant gaps. Employer needs substantial preparation before proceeding.

0-39
Critical Gaps

Fundamental requirements missing. Full assessment and planning required.

Assessment Categories

1

Legal & Compliance

Weight: 25%

25
points

Trade License Validity

10 pts

Valid commercial registration with labor recruitment authorization

Checklist Items:

  • ☐Trade license valid for minimum 6 months
  • ☐Business activity permits foreign worker employment
  • ☐No active violations or bans

Labor Quota Availability

10 pts

Approved quota for foreign worker recruitment

Checklist Items:

  • ☐Approved labor quota from ministry
  • ☐Quota covers required positions
  • ☐No pending quota applications

Nationalization Compliance

5 pts

Meeting local workforce percentage requirements

Checklist Items:

  • ☐Current nationalization percentage meets requirements
  • ☐No pending compliance notices
2

Documentation Readiness

Weight: 20%

20
points

Demand Letter Completeness

8 pts

Comprehensive job specifications and requirements

Checklist Items:

  • ☐Job titles and descriptions defined
  • ☐Qualification requirements specified
  • ☐Salary and benefits structure clear
  • ☐Number of workers confirmed

Contract Templates

7 pts

Employment contracts meeting legal requirements

Checklist Items:

  • ☐Contract template approved by ministry
  • ☐Terms comply with labor law
  • ☐Arabic/English versions available

Power of Attorney

5 pts

Agency authorization documents

Checklist Items:

  • ☐POA issued to licensed agency
  • ☐Scope covers all recruitment activities
3

Financial Readiness

Weight: 20%

20
points

Visa Fee Budget

7 pts

Funds allocated for visa and government fees

Checklist Items:

  • ☐Visa fees budgeted per worker
  • ☐Medical examination costs covered
  • ☐Attestation fees allocated

Salary Commitment

8 pts

Ability to meet ongoing salary obligations

Checklist Items:

  • ☐Salary matches market standards
  • ☐WPS system registered
  • ☐Bank account for salary payments

Recruitment Fee

5 pts

Agency service fee arrangement

Checklist Items:

  • ☐Recruitment fee agreed
  • ☐Payment terms confirmed
4

Operational Readiness

Weight: 20%

20
points

Accommodation

8 pts

Worker housing meeting standards

Checklist Items:

  • ☐Accommodation available for worker count
  • ☐Meets municipal standards
  • ☐Utilities and maintenance arranged

Transportation

4 pts

Worker transport arrangements

Checklist Items:

  • ☐Transport to worksite arranged
  • ☐Airport pickup planned

Onboarding Process

4 pts

Worker induction and training

Checklist Items:

  • ☐Induction program ready
  • ☐Safety training scheduled

Site Readiness

4 pts

Project or workplace prepared

Checklist Items:

  • ☐Work area ready for deployment
  • ☐Equipment and tools available
5

Timeline Alignment

Weight: 15%

15
points

Start Date Feasibility

8 pts

Required start date allows adequate processing time

Checklist Items:

  • ☐Start date allows 21+ days for processing
  • ☐Buffer for potential delays
  • ☐No public holiday conflicts

Urgency Assessment

7 pts

Realistic expectations on deployment speed

Checklist Items:

  • ☐Priority aligned with process timeline
  • ☐Expedite options discussed if urgent

How to Use This Framework

1

Self-Assess

Review each criterion and check items that your organization has completed.

2

Calculate Score

Award points based on completed items. Sum all categories for total score.

3

Identify Gaps

Note categories with low scores. Prioritize by weight and impact.

4

Take Action

Address gaps before or parallel to recruitment process initiation.

Sample Calculation

CategoryMax PointsSample Score
Legal & Compliance2522
Documentation Readiness2018
Financial Readiness2020
Operational Readiness2016
Timeline Alignment1512
Total10088

Result: Score of 88 indicates "Mostly Ready" status. Employer can proceed with recruitment while addressing accommodation arrangements in parallel.

Frequently Asked Questions

What score do I need before starting overseas recruitment?

A score of 75 or above (Mostly Ready) is recommended before engaging a recruitment agency. Employers scoring 60-74 should address key gaps first. Below 60 requires substantial preparation.

Which category is most important for deployment readiness?

Legal & Compliance (25% weight) is most critical. Without valid trade license, labor quota, and nationalization compliance, recruitment cannot proceed regardless of other preparations.

How long does it take to improve a low readiness score?

Most employers can improve from "Partially Ready" to "Mostly Ready" in 1-2 weeks by addressing documentation and financial readiness. Legal compliance issues may take 2-4 weeks to resolve.

Can I proceed with recruitment while addressing gaps?

Yes, if scoring 75+. Minor gaps (e.g., finalizing accommodation, confirming payment terms) can be resolved parallel to candidate sourcing. Critical gaps (legal compliance) must be addressed first.

Mahad Deployment Readiness Assessment v2.0 | © 2026 Mahad Manpower | Licensed under CC BY-NC 4.0